PHOTOGRAPHY AGREEMENT
2023 FAMILY SESSION CONTRACT
I'm so excited for our session TOGETHER! Please take a moment to read over this contract, fill in the appropriate spaces, and sign AT THE BOTTOM.
Cooperation. Both parties agree to cheerful cooperation and communication. Sarah Dey Media is not responsible for poor outcomes if individuals fail to cooperate during photography sessions or disregard advice on session preparation. Sessions will start on time, so it is encouraged that you arrive early and are fully ready (clothing, hair, make-up) to start photos.
Cancellation. If Client requests to amend or cancel this agreement before the session date, the session fee shall be applied to a mutually agreed upon reschedule date in the same calendar year. Client understands and agrees that Photographer will not book other sessions during this time. In the event that Client cancels the portrait session or fails to attend the session on the session date, the two parties may attempt a re-schedule but it is not guaranteed, and the deposit will not be refunded.
Artistic Rights. The Photographer retains the right of discretion in selecting the photographic materials released to the client.
Archive. After six (6) months, photographer has the right to purge all raw images from hard drive, except as needed for promotional purposes, to be determined by photographer at photographer’s sole discretion. Photographer is not responsible for loss or damage to the digital files due to circumstances beyond photographer’s control. The digital files in Client’s gallery will remain in tact and published with no time expiration. Any need to move the online gallery will be communicated to the Client by the Photographer with updates where to find their photographs.
Photographic Materials. All photographic materials, including but not limited to proofs and previews, shall be the exclusive property of the Photographer. Gallery proofs shall be available to the Client within 10 days of session, and the full gallery will be returned in 3-4 weeks from date of shoot. Any delay in this return will be communicated with Client before the due date and Photographer is not held liable.
Copyright and Reproductions. The Photographer owns the copyright for all images created and shall have the exclusive right to make reproductions for, including but not limited to, marketing materials, portfolio entries, sample products, editorial submissions and use, or for display within or on the Photographer’s website and/or if the Photographer desires to make other uses. The client signing this contract warrants that he or she has actual authority to agree to the use of the likeness of all persons included in the portrait in this manner and shall indemnify and defend the Photographer in the event of litigation arising out of such use. It is understood that any duplication or alteration of original images is strictly prohibited {Copyright Law Title 17, Appendix V. Additional Provisions of the Digital Millennium Copyright Act 2005, Section 102} without the written permission of the Photographer.***
Client’s Usage. The Client shall only use the prints, including digital files, in accordance with the permissions within this agreement. The Client’s prints are for personal use only and shall not be submitted to contests, reproduced for commercial use or authorize any reproductions by parties other than the Photographer. If the Photographer provides a digital file print release, the Client must act in accordance with the release.
Failure to Perform. If the Photographer is unable to perform this agreement due to illness, emergency, fire, casualty, strike, act of God or causes beyond the control of the Photographer, the Photographer and Client shall make every attempt to reschedule the session. If a reschedule is unable to be agreed upon, Photographer shall return the retainer to the client and shall have no further liability. Further, if the Photographer is unable to deliver photographic materials due to technological malfunctions, including but not limited to camera and processing, or otherwise lost or damaged without fault of the Photographer, liability shall be limited.
Limit of Liability. Sarah Dey Media is not liable for injury or damage to Clients before, during, or after the photo shoot. Therefore, the client(s) releases Sarah Dey Media from being held responsible or liable for any injury or damage to any Client(s) involved in said photo shoot, as well as their property. No compensation in any form will be given, and it is ultimately the responsibility of the Client(s) to ensure their safety at all times.
Payment Schedule. Client agrees to pay photographer a deposit of $200 at the time of booking to secure their appointment date and time. This is a non-refundable payment that secures your session date with Sarah Dey Media. The remainder of your fee ($249) is due on day of session. At the time the contract takes effect, Sarah Dey Media shall reserve the agreed upon date and time, and not make any other reservations or accept any other clients for said date and time. For this reason, in the event that the Client cancels the contract for any reason, all monies paid shall be retained by Sarah Dey Media in order to offset loss of business.
Photographer’s Standard Price List. The charges in this agreement are based on the Photographer’s Standard Price List. This price list is adjusted periodically and future orders shall be charged at the prices in effect at the time when the order is placed.
Model Release. I grant permission for Sarah Dey Media, to take and use; printed or electronic publications, websites, or other electronic communications, media, advertising, promotion, marketing, and packaging for any products or service. I further agree that my name and identity may be revealed in text or commentary in connection with the image(s). I authorize the use of the images without compensation to me. All raw images, prints, digital reproductions shall be the property of Sarah Dey Media. Model Release approval must be made by a parent/guardian if any photo session participants are less than 18 years of age. I agree that this release is irrevocable, worldwide and perpetual. I have read and fully understand this information in this model release. I agree this model release is for everyone involved in the session.
Session Requests from Sarah Dey Media
*Session starts at the agreed upon time. It is strongly encouraged that client arrives 10-15 minutes prior to the start of session. This allows for any last-minute changing, make-up/hair touch-ups, and relaxing/orienting photoshoot members before session begins.
*Please bring necessary snacks/water to keep yourself and any children happy and comfortable before and during the session.
*Please avoid eating or drinking red, orange, or heavily dyed food or drinks immediately before session, as these tend to leave a stain on the face, teeth, and hands.
***Please see the “Copyright & Reproductions” section regarding altering images. This simply means you are not to add filters or re-edit the images I return to you and then publish them. If you would like something changed on an edit, please reach out to me and we can figure it out together.